Software for Agencies: The 20 Best Tools

Agencies typically need tools across several categories:

Project management: Organizing work, tracking progress, and managing deliverables across multiple clients.

Time tracking: Recording hours for billing, cost tracking, and utilization analysis.

Resource planning: Managing team capacity and allocating people to projects.

Creative production: Design tools, asset management, and review/approval workflows.

Client communication: Portals, messaging, and collaboration spaces for client interaction.

Financial management: Invoicing, expense tracking, and profitability analysis.

CRM: Managing client relationships and business development.

With countless options available, selection requires strategy:

Avoid tool sprawl: More tools means more complexity, more training, and more integration challenges. Consolidate where possible.

Prioritize integration: Tools that work together provide more value than isolated solutions.

Consider total cost: Per-seat pricing across multiple tools adds up quickly. Calculate true cost.

Evaluate agency-specific fit: Generic tools require customization. Purpose-built agency tools work out of the box.

Test with your workflow: Trial periods exist for a reason. Validate that tools actually fit how you work.

Many agencies benefit from integrated platforms rather than best-of-breed tools:

Unified data: When project management, time tracking, and financials live in one system, you get complete visibility.

Reduced complexity: One tool to learn, one login to remember, one vendor relationship to manage.

Better insights: Integrated data enables analysis that's impossible with siloed systems.

Lower total cost: One platform often costs less than multiple specialized tools.

Monton is designed as an integrated agency management platform—combining project management, time tracking, resource planning, and profitability analysis in a single, beautifully designed experience. Instead of cobbling together multiple tools, agencies get everything they need in one place.