Free Tools for Agencies
Calculators and resources to help you run a more profitable agency. No sign-up required.
These calculators are built for agency owners and operations leads who want concrete answers, not generic advice. Drop in your real numbers — team size, hourly rate, current utilization, project hours — and each tool returns the figure that actually drives a decision: your real profit margin, the price a project should carry, the revenue you're losing to untracked time, or whether you can take on a new engagement without burning out the team. They're free, work without sign-up, and complete in under a minute. They're also a fair preview of how Monton thinks: clear inputs, honest outputs, no fluff.
Agency Profitability Calculator
Find out your agency's profit margin in seconds based on your team, rates, and costs.
Project Pricing Calculator
Set the right price for any client project. Enter hours, costs, and target margin to get a quote — with overrun impact analysis included.
Time Tracking ROI Calculator
Find out how much unbilled work is costing your agency — and whether time tracking software pays for itself.
Team Capacity Planner
Find out if your team can take on a new project — or exactly what it would take: a timeline extension, freelancers, or a new hire.
How to use these agency calculators
Use real numbers, not aspirational ones
Garbage in, garbage out. Plug in your actual hourly rate, true billable hours per person per week, and fully-loaded staff cost — not the rate you wish you charged or the hours you wish people billed.
Run the same calc with different inputs
Sensitivity matters more than a single answer. Try the profitability calculator at 65% and 75% utilization, or quote a project at 20% and 30% target margin, to see how much each lever moves the result.
Compare the result to your gut feel
If the calculator says you're at 8% margin and you felt sure it was 25%, that gap is the actual finding. Treat the number as a starting point for a conversation, not a final verdict on the agency.
Most agencies discover at least one uncomfortable truth in the first ten minutes — a project type that's actually unprofitable, a leak of 15% to untracked time, a hire that would pay for itself in six weeks. Once you've seen that, the obvious next step is making sure you don't have to redo this analysis with spreadsheets every quarter. That's exactly what Monton automates inside the product.