Team Capacity Planner
Enter your team size, current workload, and the new project details to instantly see whether you can take it on — and what your options are if you can't.
Your Team & Project
Your Team
People available to work on client projects
Realistic billable hours per person per week
% of your team's capacity already committed to active projects
New Project
Total estimated hours needed to deliver the project
How many weeks you have to deliver it
What is the optimal utilization rate for an agency team?
Most agency management experts recommend keeping team utilization between 70% and 80%. Sustained above 85%, teams start experiencing burnout, work quality drops, and there's no buffer left for surprises or new opportunities.
Free capacity isn't wasted time — it's the buffer that lets you say yes to good work, absorb unexpected revision rounds, and give people room to grow. The most profitable agencies actively manage this balance.
Monton shows you real-time utilization across your team by person, project, and week — so you never have to guess whether you can take that next project.